Late Drop or File P/NP

Late Drop/Permission to Drop (PTD) and Pass/No Pass Options

Late Drop/Permission to Drop (PTD)

The College of Letters and Science requires you to meet with an advisor to discuss the late drop of a course. Please schedule the next available appointment: https://appointments.ucdavis.edu/?calendar=1

The College of Letters and Science requires that approval for a late drop be granted only if unexpected circumstances beyond your control occur after the deadline. Late drops will not be approved for poor academic performance, change of interest, unavailability of graded work, lack of midterm result or lack of need for a grade in the class. Timeliness is crucial.  Your chance of approval diminishes the longer you wait. Following are the acceptable reasons and required documentation: 

Please note: The petition requires you to upload your personal statement and/or any other documentation you have to support your request.

Following are the acceptable reasons and required documentation: 

Reason: Increase in Work Hours 
Required Documentation: On letterhead, signed by employer. 

Reason: Medical 
Required Documentation: Recommendation from the Student Health and Counseling Center. ​​​​​​​(Note: Documentation regarding Covid-19 must apply to your immediate household).

Reason: Serious Personal Problem 
Required Documentation: Recommendation from a mental health professional. 

Reason: Death in Family 
Required Documentation: Appropriate documentation required. 

Reason: Other 
Required Documentation: Specific supporting documentation. 

Caution: Submitting fraudulent documentation is a violation of the Academic Code of Conduct and will result in a referral to the Office of Student Support and Judicial Affairs.  

All petitions must be submitted and reviewed by the deadline for each quarter/session.

Deadline for Winter 2021: Friday, March 12, 2021 at 4PM Pacific time (The deadline for Fall 2020 was Friday, December 11th).

Opting for Pass/No Pass Grading

The campus and college have increased flexibility and extended deadlines for students to opt for P/NP grading for a letter graded course. See below for specific exceptions and deadlines by term.

For students not in good standing: You are required submit a petition online through OASIS the under "Forms & Petitions" tab. This petition must be submitted and reviewed Friday, March 12, 2021 at 4PM Pacific time.

P/NP Policy and Exceptions for Winter 2021

  • Units Allowed:
    • Total Pass/No Pass units from this term are excluded from the campus limit of no more than 1/3 of the UC Davis units earned
    • Optional Pass/No Pass units from this term are NOT excluded from the College of Letters and Science limit of no more than 1/4 of the UC Davis units earned
  • Courses Allowed: All, unless repeating a course previously taken for a letter grade
  • Timing: March 12, 2021, at 4pm Pacific Time
  • Method for Students in Good Academic Standing: Schedule Builder
  • Method for Students NOT in Good Academic Standing: By Petition (available in OASIS under the "Forms & Petitions" tab)
  • Retroactive Change to Letter Grade or P/NP Allowed: No

P/NP Policy and Exceptions for Fall 2020

  • Units Allowed:
    • Total Pass/No Pass units from this term are excluded from the campus limit of no more than 1/3 of the UC Davis units earned
    • Optional Pass/No Pass units from this term are NOT excluded from the College of Letters and Science limit of no more than 1/4 of the UC Davis units earned
  • Courses Allowed: All, unless repeating a course previously taken for a letter grade
  • Timing: December 11, 2020, at 4pm Pacific Time
  • Method for Students in Good Academic Standing: Schedule Builder
  • Method for Students NOT in Good Academic Standing: By Petition (available in OASIS under the "Forms & Petitions" tab)
  • Retroactive Change to Letter Grade or P/NP Allowed: No

P/NP Policy and Exceptions for Summer Session I & II 2020

  • Units Allowed:
    • Total Pass/No Pass units from this term are excluded from the campus limit of no more than 1/3 of the UC Davis units earned
    • Optional Pass/No Pass units from this term are NOT excluded from the College of Letters and Science limit of no more than 1/4 of the UC Davis units earned
  • Courses Allowed: All, unless repeating a course previously taken for a letter grade
  • Timing: SSI: July 24, 2020, at 4pm Pacific Time; SSII: Sept. 4, 2020, at 4pm Pacific Time
  • Method for Students in Good Academic Standing: Schedule Builder
  • Method for Students NOT in Good Academic Standing: By Petition (available in OASIS under the "Forms & Petitions" tab)
  • Retroactive Change to Letter Grade or P/NP Allowed: No

P/NP Policy and Exceptions for Spring 2020

  • Units Allowed:
    • Total Pass/No Pass units from this term are excluded from the campus limit of no more than 1/3 of the UC Davis units earned
    • Optional Pass/No Pass units from this term are excluded from the College of Letters and Science limit of no more than 1/4 of the UC Davis units earned
  • Courses Allowed: All, unless repeating a course previously taken for a letter grade
  • Timing: June 4, 2020, 4pm Pacific Time
  • Method for Students in Good Academic Standing: Schedule Builder
  • Method for Students NOT in Good Academic Standing: By Petition (available in OASIS under the "Forms & Petitions" tab)
  • Retroactive Change to Letter Grade or P/NP Allowed: Yes. Click here for instructions and deadlines.

For more detail on the P/NP grading policy, visit the Office of the University Registrar. For more information and updates on campus policy, visit the COVID-19 Student FAQ web page. 

Frequently Asked Questions

  • I opted to take a letter graded class as P/NP, but I did better than I expected and I want to change it to a letter grade. Can I do that?
  • Students who opted to take classes as P/NP and filed for graduation in Spring 2020 had to request to change their grade mode retroactively by September 30, 2020.  All other students should submit a request within 3 quarters. Classes taken outside of this quarter are not typically approved for retroactive grade mode changes. Such requests would follow the normal retroactive change process with the Grade Change Committee. If you have questions, please check with an advisor in the Undergraduate Education and Advising Office.  Additional information can be found on the Office of the University Registrar’s website.
  • I took a class as a letter grade, but I did not do as well as I expected and I want to change it to P/NP. Can I do that?
  • Students who took classes for a letter grade in Spring 2020 and filed for graduation in Spring 2020 had to request to change their grade mode retroactively by September 30, 2020.  All other students should submit a request within 3 quarters. Classes taken outside of this quarter are not typically approved for retroactive grade mode changes. Such requests would follow the normal retroactive change process with the Grade Change Committee. If you have questions, please check with an advisor in the Undergraduate Education and Advising Office.  NOTE:  if you repeated a course that you had previously taken for a letter grade you cannot elect to change the grade mode to P/NP for the repeat. Additional information can be found on the Office of the University Registrar’s website.
  • What if I took courses P/NP prior to Spring 2020?
  • All courses taken on a P/NP basis prior to Spring 2020 are subject to the standard limitations:
    1)  Not more than one third of total UC Davis units may be taken on a P/NP basis
    2)
    Not more than one fourth of total UC Davis units may be taken on an optional P/NP basis.
  • I am repeating a course after taking it for a letter grade. Can I take it P/NP?
  • No.
  • Can I change from P/NP back to a letter grade during the quarter?
  • Yes. You can opt for P/NP grading in a course, or revert back to letter grading, up until the P/NP deadline.
  • Will taking a class P/NP impact my Academic Standing?
  • P/NP grades are not factored into the term or cumulative GPA calculations. To be in good academic (GPA) standing, you must maintain a 2.00 GPA (per term and overall) in all remaining letter graded courses. 
  • Will taking a class P/NP impact minimum progress?
  • Course completed with a P will yield units toward minimum progress. However, receiving a NP could drop you below the minimum progress average needed to remain in good standing for academic progress.
  • What factors should I consider before electing to take a course P/NP?
  • Important factors to consider include:

    Taking a course P/NP could have important implications for future graduate school admissions. Graduate schools may have prerequisites that require letter grading. If you have applied or are applying to a graduate program, please check with that program for information on how P/NP grading may affect your application.

    Receiving a NP may affect the Satisfactory Academic Progress (SAP) calculation, which determines your eligibility for future financial aid. A NP may also impact your time to graduation.

    Veterans who receive financial assistance may have a strong motivation to take classes for a letter grade, as the receipt of a grade such as a “NP” can retroactively impact financial aid. Some branches of the armed forces require that students maintain a 2.0 or higher, or make progress toward degree completion; the P/NP option may hinder the ability to maintain this threshold. These are complex issues and students should consult closely with their advisors or the Veterans Success Center.