Prepare all required reports and submit to sponsors.
Understand sponsors’ terms and conditions and university policies and procedures related to sponsored project administration.
Manage and control project funds, including subcontractor funds, to ensure compliance with award terms and conditions and university policy.
Authorize expenses.
When applicable, certify personnel effort and approve cost share reports.
Ensure scientific integrity and manage projects.
Manage subcontractor progress.
Ensure that staff have adequate training for research involving human subjects, animal and/or hazardous materials.
PI’s Department Administrator and Staff
Assist with development of proposals.
Prepare administrative reports for submission to sponsors.
Keep PI informed of the financial status of the award and assist in administration of the award.
Provide the PI with business and accounting expertise.
Process financial and budget transactions and review project status monthly to ensure only allowable costs are recorded and project expenditures are within budgetary constraints.
Maintain and monitor effort commitments for faculty.
Established appropriate accounting structures to satisfy sponsor financial reporting requirements.
Coordinate financial reporting with Contracts and Grants Accounting based on approved sponsor’s budget categories.
Assist in the preparation of prior approval requests for PIs.
Sponsored Programs
Review and approve proposals.
Negotiate awards and sub-awards, and accept on behalf of the UC Regents.
Approve and submit post-award reports to sponsors, as required.
Review and approve proposal budgets, ensuring compliance with UC and Sponsor policies.
Advise PIs and their staffs on budget preparation and indirect cost calculation.
Collect internal approvals and conflict of interest disclosure forms.
Distribute proposal information to appropriate campus offices such as Environmental Health & Safety, Contracts and Grants Accounting and other departments.
Conduct campuswide training in pre-award management.
Provide technical support for the campus’s eRA systems such as Cayuse SP/424 and FCOI.
Contracts and Grants Accounting
Establish awards in the financial system.
Approve project expenditure accounts and ensure reporting attributes are accurate
Prepare financial reports throughout the life of the project.
Prepare invoices, letter of credit draws, perform collection activities.
Coordinate effort reporting process.
Perform post-audit reviews of financial transactions.
Coordinate financial close out of the award.
Conduct campuswide training in post-award management.
Coordinate federal audit requests with Audit and Advisory Management Services.
