Financial Departments

LXX001-Operating 
  • Base Funded Staff (GEND)
  • 202037 - Base Funded Staff
    • -Activity Code must be used
    • -Do not use for temporary or limited appointments 
    • -Staff will be in the cluster financial department for all units 
      • 1. HArCS
        1. -LHIP001 - HIP 
        • -LSPR001 - L&L
        • -LVAU001 - Voorhies
        • -LTAG001 - TAAG
      • 2. Social Sciences 
        • -LLSB001 - Blue 
        • -LLSG001 - Green
        • -LLSO001 - Orange 
        • -LLSY001 - Yellow 
      • 3. MPS 
        • -LCHC001 - Chemistry 
        • -LEPC001 - EPS
        • -LMAC001 - Math 
        • -LPHC001 - Physics 
        • -LSTC001 - Statistics   
  • Clearing Accounts (CTS/P-Card, etc)
  • 1. We wont receive any activity code for clearing accounts
    2. Clearing expenses will use a natural account
    3. P-card clearing accounts should be assigned to the primary financial department (ex: a purchase for Anthropology should be mapped to LANT001)
    4. To distinguish further than the natural account, you may assign a GL seminar project code to individual card holder accounts, starting with GLSEMNAR10
            Ex: GLSEMNAR10 for Cardholder A in LANT001, GLSEMNAR09 for Cardholder B in LANT001
  • CMSF- Course Material Fees
  • GLCMFXXXXX- GL Only Project Code - will no longer have a unique fund number. Will need to use the project code for all expenses related to the CMSF rate.
  • Leases
  • Will use natural account, no specific activity code 
  • Seminars/Events
  • Can use either activity codes or GL Project code or a combination of both depending on your need 
    • -Activity Codes
      • 1. 202039 - Seminars
      • 2. FALQTR - Fall Quarter
      • 3. WINQTR - Winter Quarter 
      • 4. SPRQTR - Spring Quarter
      • 5. SUMQTR - Summer Quarter 
    • -GL Project Codes 
      • -Departments can use GL project codes and a combination of activity codes if needed 
        • 1. GLEVENT001 through GLEVENT010
        • 2. GLSEMNAR01 through GLSEMNAR10
  • Summer Session Expenses
  • Financial Dept: LXXX001 
    Purpose Code: 41 - Summer Session 
    GL Only Project Code per backstop course
             -GLXXX123AB (XXX is three letter subject code, 123 is course number, AB are letters in course number as needed or zeroes if not needed)
             -Examples: GLUWP101V0 (Course UWP 101V), GLPHI00500 (Course PHI 005)
    Activity Codes must be used to distinguish between sessions 
    • 1. SUMQTR - Summer Quarter: backstop courses in Special Sessions
    • 2. SUM001 - Summer Session 1: backstop courses in Summer Session 1
    • 3. SUM002 - Summer Session 2: backstop courses in Summer Session 2
      4. SUM003 - Summer: for non-backstopped summer expenses
  • Summer Session Revenue/Incentive Funds 
  • Dean's Office will allocate revenue/incentive funds to activity code 202033 - Summer Session Incentive 
  • Other Operating Activities 
  • -All other operating activities that you need to track separately can use an Activity Code or can use the PPM department project code that has been requested.
    • 1. LSXXXDP000-XXX for department code and DP stands for department project.
    • 2. Examples of Department Project Codes 
      • -LSAASDP000- AAS Department Project 
      • -LSANTDP000- ANT Department Project 
      • -LSPHYDP000 - PHY Department Project 
  • Dean's Office assigned activity codes
  • 202010 - Faculty Research
    202011 - Faculty Academic Enrichment Prof Develop
    202012 - Faculty Start Up
    202017 - ICR Return
    202028 - Faculty Retention
    202031 - Instructional Equipment
    202032 - Publication Assistance
    202034 - Mini Grants
    202035 - Peer Advisors
    202036 - Renovations
    202038 - Student Awards 
 
LXXX002 - Faculty Compensation (will include XXXGENA and XXXGENT)
  • Faculty Salaries (GENA)
  • Faculty 
             Must use GL Only Project code assigned to faculty member
             GLLXXX1234 - Xs represent the 3 digit department, 1234 represents a randomly assigned number

    Chair/Director Stipends (CDSUMMER or CDSTIPEND)
    • Use activity 202013 - Leadership Support eg Dept Chair
      No Project Code used - simplifies entering a new Chair/Director as no funding change is required
       
  • Supplemental Instruction (GENT)
  • Continuing Lecturers
                 Use activity 300100 - Supplemental Instruction
             Must use GL Only Project code assigned to continuing lecturer
             GLLXXX1234 - Xs represent the 3 digit department, 1234 represents a randomly assigned number

    All Other Supplemental Instruction - Augmentations/Pre-Six/AI's/TAs/Readers
            Use activity 300101 - Temp Teaching
                No project code used, except for Continuing Lecturer augments

    Buyouts and Replacement Lecturer Funds
            All funding for internal buyouts (ex: Honors, DHI fellowships) and other releases should be allocated to LXXX002 regardless of fund source.
  • Over the Cap Salaries
  • Use activity 202073 - Salary Cap or Over the Cap Salary
    Must use GL Only Project code assigned to faculty member
    GLLXXX1234 - Xs represent the 3 digit department, 1234 represents a randomly assigned number 
 
LXXX003- Faculty Resources 
  • Non-Sponsored Faculty Funding
  • Use PPM faculty project FPLXXX1234 - Xs represent the 3 digit department, 1234 represents a randomly assigned 4 digit code per faculty member
           Faculty with split appointments will need separate PPM projects for each department

    Required Task Structure - tasks in faculty projects must follow task structure defined by Dean's Office
  • Contracts & Grants
  • Each account will be mapped to an individual project, with 1 task each (TASK01)
  • Undergraduate Student Awards
  • Use the Student Awards activity value 202038 - Student Awards

    If you need to manage awards by individual student, use UG student awards PPM project LXXXSAUG00 - Xs represent the 3 digit department, SAUG represents undergraduate student awards.
  • Non-Chair/Director Summer Compensation
  • All faculty summer compensation outside of Chair and Director appointments or other administrative appointments on campus should post to LXXX003, either to a faculty project or sponsored project
 
LXXX004 - Grad Programs 
  • Research Allocations - Supplies & Travel
  • If needed use the PPM project to manage individual grad student awards 
    • LXXXSA0000 - XXX for department code and SA stands for student awards 
  • Fellowship/Scholarships
  • Individual awards can be seen in banner so the PPM project isn't needed. 

    Common Activity Values for Fellowships and Scholarships
    202038 - Student Awards
    202048 - Summer Fellowship
    202063 - Student Fellowships
 
LXXX1XX - Museums/Centers/Programs tied to a department 
LXXX90X - Self-Supporting/Rates 
  • Rate Based Activity 
    • GL Only Project code per rate package. 
 

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