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Late Actions Request

Late Drop/Permission to Drop (PTD) or File Pass/No Pass

Policy

The College of Letters and Science requires that approval for a late drop or Passed/Not Passed option after the deadline be granted only if unexpected circumstances beyond your control occur after the deadline. Late drops or Passed/Not Passed grading will not be approved for poor academic performance, change of interest, unavailability of graded work, lack of midterm result or lack of need for a grade in the class. Timeliness is crucial.  Your chance of approval diminishes the longer you wait. The following are the acceptable reasons and required documentation:

Reason: Increase in Work Hours 
Required Documentation: On letterhead, signed by employer.

Reason: Medical 
Required Documentation: On letterhead, recommendation from the Student Health and Counseling Center. ​​​​​​​(Note: Documentation regarding Covid-19 must apply to your immediate household).

Reason: Serious Personal Problem 
Required Documentation: On letterhead, recommendation from a mental health professional.

Reason: Death in Family 
Required Documentation: Appropriate documentation required.

Reason: Other 
Required Documentation: Specific supporting documentation.

*Please note: You must be in good academic standing (grades/GPA) to opt for P/NP grading in a letter-graded course.

See FAQ for more information

Requesting a Late Action

Meeting with an Academic Advisor in our office is required to initiate a late action petition. Please schedule the next available appointment or visit Express Advising. Approval is not guaranteed. Each request is considered individually in light of the student's entire academic record and the specific circumstances provided.

If eligible, an advisor will initiate a late action petition in OASIS and provide an appropriate deadline for submission.

Important notes:

  • The petition requires you to provide your personal statement and upload documentation you have to support your request.
  • All petitions must be submitted by the deadline provided.
  • Petitions will not be accepted after 4:00pm on the last day of instruction. See dates and deadlines on the Office of the University Registrar's website: https://registrar.ucdavis.edu/calendar/quarter
Caution: Submitting fraudulent documentation is a violation of the Academic Code of Conduct and will result in a referral to the Office of Student Support and Judicial Affairs. Additionally, attempts to late drop a course that has been reported, is pending review or has been reviewed by OSSJA will be reported.

Instructions

Full instructions for filling the Late Drop and Late P/NP petitions can be found in the form instructions. Below are important details students should note.

Late Drop with Permission to Drop (PTD)

If your late drop petition is approved, you will be issued a Permission to Drop (PTD) number for the course. You can view your PTD number on the approved form in OASIS under "Forms & Petitions/Submitted Forms". You will also receive an automated message via your MyUCDavis Message Center with a link to your form.

It is your responsibility to log on to Schedule Builder to enter the PTD number and drop the course. In Schedule builder, take the following steps to drop a course.

  • Select "Actions" for the course to be dropped.
  • Select "Drop with PTD".
  • Enter the 9-digit PTD number.
  • Check and confirm course was dropped.

Important Notes:

  • A PTD number is only valid for 72 hours after it is issued and will be revoked once it expires.
    • PTD numbers issued within the last three days of instruction must be used by 11:59 pm on the last day of instruction.
  • You will be assessed (billed) a $3.00 Late Drop fee for each course.
  • Financial Aid recipients: Check with the Financial Aid Office prior to dropping a class. Dropping a class may affect your eligibility for financial aid in the current or future quarters.
  • International Students: Consult with Services for International Students and Scholars (SISS) prior to dropping a class to fully understand any impact on visa or immigration status.
Late Passed/Not Passed

If your late P/NP petition is approved, it will be automatically routed to the Office of the University Registrar to be processed. No further action is required.

Contact College Advising

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Undergraduate Education and Advising 
Schedule an appointment
Drop-in for Express Advising
1207 Social Science and Humanities 

Phone: 530-752-0392

Email: Contact an Expert

Frequently Asked Questions

  • Can I change from P/NP back to a letter grade during the quarter?
  • If you are in Good Academic Standing for your GPA, you can opt for P/NP grading in a course, or revert back to letter grading, up until the P/NP deadline, which is the 40th day of instruction each regular quarter* (Fall, Winter, Spring). After the deadline your grade mode option cannot be changed. Please reference the Quarter Dates & Deadlines calendar to review the 40th day of instruction. *See the Summer Sessions website for P/NP deadlines during Summer terms. 
  • Can I take a major class P/NP?
  • Students can opt to take major classes for P/NP in the College of Letters & Science.  Note: this may not be possible for majors in the other Colleges. It’s important to check in directly with your major advisor about taking major courses for P/NP. Find your major’s advising office to ask about taking major courses P/NP. 
  • What factors should I consider before electing to take a course P/NP?
  • Important factors to consider include:

    You Must have a C- or better to earn a "P" and receive credit for the class. 

    There is a limit on how many units can be opted for P/NP grading per the College of Letters & Science. Excluding courses that are graded on a Passed/Not Passed (P/NP) basis only, the number of units graded P that may be accepted towards a degree in the College of Letters and Science is limited to not more than one fourth of the units completed in residence on the UC Davis campus.

    Taking a course P/NP could have important implications for future graduate school admissions. Graduate schools may have prerequisites that require letter grading. If you have applied or are applying to a graduate program, please check with that program for information on how P/NP grading may affect your application.

    If you plan to declare a major outside the College of Letters & Science, take your intended  major classes for a letter grade and check directly with your intended major advisor regarding taking classes P/NP.

    Receiving an NP may affect the Satisfactory Academic Progress (SAP) calculation, which determines your eligibility for future financial aid. An NP may also impact your time to graduation. 

    Veterans who receive financial assistance may have a strong motivation to take classes for a letter grade, as the receipt of a grade such as an NP can retroactively impact financial aid. Some branches of the armed forces require that students maintain a 2.0 or higher, or make progress toward degree completion; the P/NP option may hinder the ability to maintain this threshold. These are complex issues and students should consult closely with their advisors or the Veterans Success Center.
  • Will taking a class P/NP impact my Academic Standing?
  • P/NP grades are not factored into the term or cumulative GPA calculations. To be in good academic (GPA) standing, you must maintain a 2.00 GPA (per term and overall) in all remaining letter graded courses. 
  • Will taking a class P/NP impact my Minimum Progress?
  • Course completed with a P will yield units toward minimum progress. However, receiving an NP could drop you below the minimum progress average needed to remain in good standing for academic progress. You must complete an average of 12 units/quarter to meet the minimum progress requirement.
  • I am repeating a course after taking it for a letter grade during my first attempt. Can I take it P/NP?
  • No, you must take the course for a letter grade in this circumstance. 
  • Can I change the grade mode after the quarter has ended?
  • Petitions for a retroactive grade mode change are reviewed by the Grade Change Committee in the Office of the University Registrar. Note: Retroactive grade mode changes are only considered for graduation purposes--specifically in the final quarter prior to graduation. Additionally, if you repeated a course that you had previously taken for a letter grade, you cannot elect to change the grade mode to P/NP for the repeat. 

    Information regarding retroactive actions can be found on the Office of the University Registrar’s website. If you have questions, please check with an advisor in the Undergraduate Education and Advising Office.
  • Can I take a GE class for P/NP?
  • Yes